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Get Started!
You can easily eliminate the extra work it takes
to type your contact information at the end of
each e-mail message.
Create an e-mail signature once, and each time
you send an e-mail, your recipients will receive
that signature with your contact information.
Note:
Signatures are specific to one computer or
device.
Create a Signature:
1. Open Outlook. On Tools menu, select Options.
2. Click the Mail Format tab.
3. In the Signatures section, click Signatures.
4.
Click New.
5. Type a name in Enter a name for your new
signature.
6.
Click
Start with a blank signature.
7. Click Next.
8.
Type in the text of your signature in the
Signature Text
box.
9.
Modify the font or paragraph settings by
clicking
Font
or
Paragraph.
10. When done, click
Finish.
11. Click Ok.
12.
"In the Signature for new messages list on the
Mail Format
tab, your signature name will appear by default.
Your signature will now be applied to all new
messages.
If you wish to have your signature
applied to replies or forwards, click your
signature in the
Signature
for replies and forwards list.
13.
If you wish to manually add your signature,
click
<None>
in the Signature for new messages list and
Signature for replies and forwards list. See
step 14 for further instructions on how to
insert your signature manually."
14.
To manually add your signature to your e-mails,
click
Insert > Signature
and then click (Your
Signature Name).
You can also click the
Signature
button
from the toolbar.
Tips:
•
Use a HTML or plain text signature rather
then a vCard to minimize the size of your
messages.
•
Keep your signature professional.
•
Use an unobtrusive font for your signature
(Arial, Verdana, or Tahoma) and no larger
then 10 point.
•
You may create multiple signature files for
internal and external messages, but you can
only set one to be automatically added to
your e-mails.
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